Vending Policy

Vendors’ Policy (Updated for 2024)
Raven’s Knoll and the Kaleidoscope Gathering (KG) welcomes vendors, big and small. Shopping is a highlight for many KG visitors and we are pleased to be able to provide an area for vending, “Mall-halla.”

Please review our Vendors’ Policy before arriving. All vendors must conform to the Vendors’ Policy.

We want vendors to be successful and we want attendees to have amazing shopping opportunities. Please recognize that we try to empower vendors as much as possible and vendors are given prime locations at KG.

Please fill out the Vendor Registration form to pre-register and pre-pay. It can be done online or the form emailed to ravensknoll@rogers.com. You can also register onsite, but please do not forget your insurance information.

New for 2024

  1. Vending cannot begin until Saturday of AF (before KG starts on the Wednesday), however, vending tents can be set up prior to this date, if arranged with MA. This is to allow some flexibility for vendors coming a long way off or working elsewhere, etc. To be set up early, the vendor must be fully paid and registered to vend. The cost of either your onsite camping fee OR $18/day if you are not camping would be required.
  2. As the areas near registration are in full sun and further away from the Narnia Light, we have noticed that vendors are less likely to want these areas. Instead, vendors are choosing to fill out four rows (main row, Shakedown and Tartuga), closer together and in the shade. We are going to offer an area near registration for Elders and those needing to be nearer to everything with RVs.

General Vending Information

  1. You must register, pay and be assigned a vending spot before setting up your site.
  2. There is a charge for electrical use. There are limited connections available. The cost is $17.00 (including HST). Electricity cannot be hared with other vendors or campers.
  3. KG and Raven’s Knoll are not responsible for loss, damage or theft of our set up or goods.
  4. There can be no smoking or vaping (of any type) inside any vending tents. Smoking/vaping is allowed in the Mall-halla alley, as per the Health Unit directions.
  5. An official receipt with our HST number will be provided by email for those who pre-pay or after KG if paid onsite.
  6. RK and KG reserve the right to refuse permission to vend.
  7. The vending area has been designed to facilitate the flow of traffic of festival attendees, as well as to allow people to mill about and browse your goods, hang out and socialize, and allow for emergency vehicles, etc. As such, please do not set up any extra tent, structure, blanket, etc. without first consulting with staff, or you will be asked to move or modify your set up.
  8. Battery or solar lighting is encouraged. Hydro spaces are limited and lighting encourages nighttime shoppers.
  9. There are no restrictions on the hours of operation, provided that you are not causing a disturbance. KG and/or Raven’s Knoll staff determine what constitutes a disturbance.

Set up

  1. Vendors can begin selling on the Saturday of Antici-fest (AF) or at any time after that.
  2. The Saturday of AF is the official set up time, with a $18/day per 10×10 or 12×12 set up from the Saturday to Tuesday of AF.
  3. There is no charge to set up and vend during KG. (This may change in the future – it was supposed to for 2020, but Covid).
  4. If pre-arranged with MA, set up for vending can occur the week before AF for large, complex set ups, or for other unusual circumstances. There is a fee to do so.
  5. Vending is restricted to the vendors’ area only.
  6. Vendors must bring your own tables, chairs or other elements. You cannot use the RK picnic tables, white or green chairs, tables, etc.
  7. Staff may restrict the size of your vending area. The spaces are set at 10×10 (max 12×12) per space.
  8. There is vehicle access to the vendors’ area for setting up. However, your vehicle must be moved after setting up. (If you have stock or valuables, please make alternate arrangements.) There will be no vehicles allowed in the vending areas. This includes people who want to sleep in their vehicles.
  9. Vendors will not normally be permitted to camp with their vending site. Exceptions may be made by MA for Elders and others based on need.
  10. Spaces are only guaranteed for AF, even if pre-paid. This has not been an issue to date.

Restrictions on Sales

  1. You are not permitted to sell restricted or prohibited weapons, as defined by the Criminal Code of Canada, or any other illegal goods or services.
  2. There is absolutely body piercings/modifications or tattoo vending allowed.
  3. No sale of products with THC or CBD more than 0.2% regardless of original source of the cannabinoids, as per municipal, provincial and federal regulations.
  4. Alcohol (homemade or otherwise) cannot be sold onsite at all. For those provincially licensed brewers/makers, pre-paid deliveries are permitted as long as it has been authorized ahead of time by MA. This is as per provincial laws governing alcohol sales and delivery.
  5. There is no food vending, unless this is specifically approved by MA in advance, which would include a health-inspected kitchen. If approved, it would only be pre-cooked/baked items. No onsite cooking for sale is permitted.

Insurance, Licences & Taxes

  1. You must have insurance that covers you as a vendor before you are permitted to set up. You will need to provide the policy number and company when you complete the vending registration.
  2. Insurance must cover your goods/services, as well as any and all people who are selling for you.
  3. Vendors are responsible for ensuring that any licenses, regulations and standards of their trade are followed. For example, municipal licenses, health care regulations, etc. must be followed, and any insurance or consent forms provided to patrons, if necessary.
  4. Each vendor is responsible for conforming to provincial and federal rules for collecting and remitting applicable taxes (HST, etc.).