Vending Policy


Raven’s Knoll and the Kaleidoscope Gathering (KG) welcomes vendors, big and small. Shopping is a highlight for many KG visitors and we are pleased to be able to provide an area for vending, “Mall-halla.”

Please review our Vendors’ Policy before arriving. All vendors must conform to the Vendors’ Policy.

We want vendors to be successful and we want attendees to have amazing shopping opportunities. Please recognize that we try to empower vendors as much as possible and vendors are given prime locations at KG.

Please fill out the Vendor Registration form to pre-register and pre-pay. CLICK HERE You can also register onsite, but please do not forget your insurance information.

General Vending Information

  1. Vendors must be registered, paid, and assigned a vending space before setting up. The cost to vend is included with festival admission (tickets are non-refundable).
  2. Electrical use is available for a fee, indicated on registration form.Connections are limited. Electricity may not be shared with other vendors or campers. Battery or solar lighting is encouraged—especially as lighting helps attract nighttime shoppers.
  3. Kaleidoscope Gathering (KG) and Raven’s Knoll (RK) are not responsible for any loss, damage, or theft of vendor property.
  4. Smoking or vaping of any kind is not permitted inside vending tents. Designated use is allowed in the Mall-halla alley, in accordance with Health Unit guidelines.
  5. Official receipts (including HST number) will be emailed for pre-payments or provided after the event for onsite payments.
  6. RK and KG reserve the right to refuse or revoke vending permission at any time.
  7. Rk and KG reserve the right to ask you to remove any product that we see fit. Example counterfit
  8. The vending area is designed for safe traffic flow, browsing, and emergency access. Do not add extra tents, structures, or displays without staff approval.
  9. Vendors who register before July 1 may be included in social media promotion (optional).
  10. Vendors may operate at any time, provided they do not cause a disturbance. Determination of disturbances is at the discretion of KG/RK staff.

Set-Up Information

  1. Vendors may begin selling on the Saturday of Antici-fest (AF) or anytime after.
  2. Setup must occur during daytime hours – no setup or teardown during peak times. You can set up before KG with permission.
  3. Each space is 10×10 (up to 12×12 max). Additional space requests must be noted during registration.
  4. Setup is outdoors and runs rain or shine.
  5. Early setup:
    • Saturday to Tuesday of AF: additional fees apply
    • Pre-AF setup (if approved): additional fees apply
  6. There is no vending fee during Kaleidoscope Gathering itself (subject to change in future years).
  7. Vendors must supply their own tents, tables, chairs, and secure anchoring (staking). RK equipment may not be used.
  8. Displays and products must remain within your assigned space and not extend into Mall-halla pathways.
  9. Vehicles are permitted for unloading only and must be removed afterward. No vehicles are allowed in vending areas, including for sleeping.
  10. Camping at vending sites is generally not permitted. Exceptions may be made by MA for Elders or special circumstances.
  11. Vending spaces are guaranteed for AF only, though this has not historically been an issue.

Sales Restrictions

  1. Sale of prohibited or restricted weapons (per the Criminal Code of Canada) or illegal goods/services is strictly forbidden.
  2. No tattooing, body piercing, or body modification services are permitted.
  3. Products containing THC or CBD exceeding 0.2% are not allowed.
  4. Alcohol sales are prohibited. Licensed producers may arrange pre-paid deliveries only with prior approval.
  5. Food vending is not permitted unless pre-approved. Approved vendors may only sell pre-cooked or pre-baked items from inspected kitchens with a valid Health Department certification—no onsite cooking.
  6. MLM (multi-level marketing) vendors are not permitted.

Insurance, Licences & Taxes

  1. Vendors must carry $1 million liability insurance and provide proof (policy number and provider) upon registration.
  2. Insurance must cover all goods, services, and individuals working under your vendor space.
  3. Vendors are responsible for complying with all applicable licenses, regulations, and industry standards.
  4. Vendors are responsible for collecting and remitting applicable taxes (HST, etc.).
  5. All Federal, Provincial, and Municipal laws and bylaws must be followed.

Happenings in Mallhalla

On Thursday during the festival, vendors are invited to participate in Midnight Madness, an evening sale event. Vendors may start their sales at any time in the evening and apply special sale prices if they wish. Most vendors start their evening sales after 7 PM, with the option to offer special late-night deals and sale prices.

Contact monkeys, any staff or vending coordinator to report any problems.

Updated May 25, 2026